PrivacyPrivacy Notice
Last updated: August 2026
1. Privacy contact
For questions regarding privacy or personal data processed by UNBUFFED, contact:
contact@unbuffed.net
2. What data we process
We process personal data only where necessary to operate the UNBUFFED website, manage guild recruitment, communicate with applicants and protect our systems against misuse.
This may include:
- your Discord user ID, display name and profile image;
- information submitted through a guild application, such as character name, class, role, availability, gaming experience, profile or log links and free-text answers;
- messages exchanged during the recruitment process;
- internal recruitment notes, decisions and status information;
- technical data required for authentication, security and operation of the website.
Processing is generally based on our legitimate interests in operating the community, conducting recruitment, communicating with applicants and maintaining the security and reliability of our services (Article 6(1)(f) GDPR). Where processing is required by law, Article 6(1)(c) GDPR applies.
Please do not submit sensitive personal information that is not necessary for your application.
3. Discord
A Discord account is required to submit an application.
When you sign in with Discord, we receive your Discord user ID, display name and profile image. Discord is also used for recruitment notifications, applicant communication and, where applicable, Discord role assignment.
Discord processes certain information under its own responsibility and may process data outside the European Economic Area. Further information is available in Discord's Privacy Policy.
4. Recruitment applications
Applications can be submitted through the website or the UNBUFFED Discord bot.
Applications are accessible only to authorised members of the recruitment team and administrators who require access for recruitment purposes.
Recruitment personnel may review applications, record internal comments and decisions, communicate with applicants and manage the recruitment workflow.
Applications are not published publicly.
5. Hosting and technical operation
Technical service providers are used to host and operate the website, provide domain and security infrastructure and support Discord integration.
When you access the website, technically necessary connection and security information may be processed, including your IP address, access time and requested resources.
We do not use analytics services, advertising trackers or marketing cookies.
6. Cookies and local storage
We use only technically necessary cookies and browser storage for authentication, security, active sessions, application drafts and website preferences.
Application drafts stored in your browser can be removed through the application reset function or your browser settings.
7. Storage periods
We retain personal data only for as long as necessary for the purpose for which it was collected.
Application drafts created through the Discord bot expire after 14 days.
Authentication and security records are retained only for limited periods necessary for operation and abuse prevention.
Submitted applications are retained for the recruitment process. Six months after submission, they are removed from the active recruitment area. Records retained for administrative restoration or the establishment, exercise or defence of legal claims are deleted when they are no longer required.
You may request earlier deletion unless continued storage is legally permitted or required.
8. Recipients
Personal data may be accessed by:
- authorised UNBUFFED recruitment personnel and administrators;
- technical hosting and infrastructure providers;
- Discord where required for authentication, communication, notifications or role management.
Personal data is not sold and is not disclosed for advertising purposes.
9. External links
The website may contain links to external services such as Discord or Warcraft Logs.
When you open an external link, the respective provider is responsible for the processing of data on its service.
10. Your rights
Subject to applicable law, you may have the right to:
- access your personal data;
- correct inaccurate data;
- request deletion;
- restrict processing;
- receive portable copies of your data;
- object to processing based on legitimate interests.
To exercise your rights regarding data processed by UNBUFFED, contact:
contact@unbuffed.net